Privacy Policy

Effective: May 8, 2026

This Privacy Policy explains how Inkwell Notary KC ("we," "our," or "us") collects, uses, and protects information from people who interact with our website at inkwellnotarykc.com or use our notary services.

Information we collect

When you book or request an appointment, we collect:

• Your name and email address
• Phone number (optional)
• Document type and number of signatures
• Date, time, and (for mobile visits) the location of the meeting
• Anything else you choose to share in the request form

When notarial services are performed, Missouri and Kansas law require us to collect:

• Your government-issued photo ID for identity verification
• Your signature in the notarial journal
• The date and nature of each notarial act

How we use your information

We use your information to:

• Schedule and confirm your appointment
• Perform the requested notarial service
• Communicate with you about your booking
• Maintain notarial records as required by Missouri and Kansas law
• Send appointment confirmations and reminders

We do not use your information for marketing, advertising, or third-party sales.

Information sharing

We do not sell, trade, or rent your personal information.

We use the following service providers, who process data only on our behalf to deliver the service:

• Google Workspace (Gmail, Calendar, Forms, Sheets) — for booking, scheduling, and communication
• Cloudflare — for website hosting and DNS
• Square — for payment processing (no payment card data is stored by us)

We may disclose your information when required by law, by valid court order, or when necessary to protect the rights or safety of any person.

Data retention

• Booking and request data is retained for seven (7) years for tax and legal record-keeping purposes.
• Notarial journal entries are retained as required by Missouri and Kansas law — typically the life of the commission plus ten (10) years.
• Email correspondence is retained at our discretion for service quality and legal protection.

Your rights

You may:

• Request a copy of the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your personal information, subject to legal retention requirements for notarial records
• Withdraw consent for non-essential communication

To exercise any of these rights, email jenn@inkwellnotarykc.com.

Cookies and tracking

This website does not use advertising cookies, marketing pixels, or third-party analytics. Any cookies in use are essential for security and functionality.

Children's privacy

Our services are intended for adults. We do not knowingly collect information from anyone under 18. If you believe a minor has provided information to us, please contact us so we can promptly delete it.

Security

We use industry-standard security practices to protect your information, including TLS-encrypted email, secured Google Workspace accounts, and HTTPS on this website. No system is perfectly secure, however; by using our services, you acknowledge this inherent risk.

Changes to this policy

We may update this policy from time to time. Updates will be posted to this page with a revised effective date. Material changes will be communicated by email when feasible.

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